When you receive a Request for Quote or Proposal from the University, follow these steps:

1. Review the Request to make sure you understand all the requirements and instructions.

2. Contact the Purchasing Agent if you have any questions.

3. Complete, sign, and date the Quotation form.

4. Forward the original Quotation form per the instructions.

5. Your bid must be received prior to the due date and time to be considered. 

Mailing address: Purchasing Services (101 Procurement Services Building, University Park, PA 16802)

FAX number: 814-865-3028.

If you send the Quotation form by regular or express mail, you must write the quotation number and due date on the outside of the envelope. In addition, any substitutions or exceptions must be clearly identified, and you must submit descriptive literature and specifications on all substitutes.

Additional Information on the Quote/Proposal Process:

• Any quotation submitted and/or order resulting from the University’s acceptance of your quotation is subject to the University’s instructions and Terms and Conditions.

• The University will take reasonable precautions to protect the confidentiality of quotations received via fax, but will not be held liable for any disclosure that may result from faxing a quote. The University reserves the right to reject fax quotations due to illegibility and will not be responsible for misreading a document when transmission quality is poor, for late quotations due to fax transmission delays, or for fax quotations not received.

• The University reserves the right to:

o make all decisions regarding a quotation, including, without limitation, the right to decide whether a quotation does or does not substantially comply with the requirements set forth;

o accept or reject any or all quotations or any parts thereof;

o waive any informalities.

• The University shall not be responsible for any cost incurred by the supplier in the preparation of a quotation. It must be specifically understood that a request for quotation does not create any obligation on the part of the University to enter into any contract or Purchase Order. Any supplier who expends time or money prior to award does so at the supplier’s own risk and expense.