Purchasing
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Purchasing Process
Overview of the Purchasing Process
- A faculty/staff member identifies a buying need.
The faculty/staff member may ask Purchasing Services
to identify sources and develop procurement descriptions
or specifications.
- The requirement is entered into IBIS. Any single/sole
source justifications should also be submitted at
this time.
- The purchasing requisition travels electronically
through the requesting department’s specified
approval path: the Financial Officer, the Budget
Administrator, Accounting, and any other approvals
the department chooses to establish.
- Purchasing
Services processes the requisition in accordance
with University guidelines and bidding
thresholds.
a. The Purchasing Agent must justify
the source and the price.
b. The Purchasing Agent is responsible
for determining the validity of any sole source
justifications.
- The
Purchase Order is approved and released.
- The
product or service is delivered to the requester.
- An invoice is sent
to Purchasing Services.
- Purchasing performs a
three-way match.
- Accounting issues the payment.
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