Procurement Methods

Faculty and staff may use the follow methods of procurement:

Purchase Orders    GURU
eBuy Program
Purchasing Card
Standing Orders    GURU
Limited Orders    GURU

Other helpful information about procurement methods:

Construction and Renovation
Consulting    GURU
Emergency Orders
Payment of Freight and Express Invoices    GURU
Payment of Vendor’s Invoices    GURU
Purchase Order Change/Cancellation Forms
Terms and Conditions

Construction and Renovation Work

Construction and renovation work over $50,000 is generally handled by Physical Plant Contract Administration, and Purchasing does not become involved. All other work will flow through Purchasing and some special provisions do apply.

Emergency Purchases

When an emergency* arises, the faculty or staff member involved should contact Purchasing Services to explain the need. He or she will be advised by the Purchasing Agent of the necessary steps or action to be taken to obtain the material or service. The action taken may be telephoning of the request by the Agent to a supplier, with follow-up documentation to be sent to Purchasing Services as instructed.

* Note: For purposes of this policy, an emergency shall be defined as a sudden and unforeseen situation, and with the potential to pose a threat to the safety or personnel or property, requiring immediate action.

Purchase Order Change/Cancellation Forms

Purchasing Services has exclusive authority to change or cancel a Purchase Order. If such need arises, Purchasing Services should be contacted immediately. Form GF2.5 (Purchase Order Change form) must be submitted by the requesting department.